Attendance Management

The Attendance Management module helps you track and manage attendance for students and staff:

• Student Attendance: Record and track daily student attendance
• Subject-wise Attendance: Track attendance for specific subjects or periods
• Employee Attendance: Record and track staff attendance
• Exam Attendance: Track attendance during examinations
• Attendance Reports: Generate detailed attendance reports
• SMS Notifications: Send automated notifications for absences

Attendance Methods

GBJ Campus supports multiple methods for recording attendance:

• Manual Entry: Record attendance through the web interface
• Biometric Integration: Sync with biometric devices
• RFID/Smart Card: Record attendance through card readers
• Mobile App: Record attendance through the mobile application
• QR Code: Scan QR codes for attendance marking

The Student Attendance feature allows you to record and track daily attendance for students:

Recording Daily Attendance

1. Navigate to Attendance > Student Attendance
2. Select the class and section
3. Choose the date for attendance
4. The system will display the list of students in the selected class/section
5. Mark each student as:
   • Present (P)
   • Absent (A)
   • Late (L)
   • Half Day (H)
   • On Leave (O)
6. Add any remarks if needed
7. Click "Save" to record the attendance

Bulk Attendance Marking

For quickly marking attendance for the entire class:

1. Navigate to Attendance > Student Attendance
2. Select the class and section
3. Choose the date for attendance
4. Click on "Mark All Present" or "Mark All Absent"
5. Make individual adjustments if needed
6. Click "Save" to record the attendance

Attendance Correction

To correct previously recorded attendance:

1. Navigate to Attendance > Student Attendance
2. Select the class, section, and date
3. The system will display the existing attendance records
4. Make the necessary corrections
5. Add a reason for the correction
6. Click "Update" to save the changes

The Subject-wise Attendance feature allows you to track attendance for specific subjects or periods:

Setting Up Subject Attendance

1. Navigate to Settings > Attendance Settings
2. Enable the "Subject-wise Attendance" option
3. Configure the number of periods per day
4. Set up the timetable for each class and section
5. Click "Save" to apply the settings

Recording Subject Attendance

1. Navigate to Attendance > Subject Attendance
2. Select the class and section
3. Choose the date and period/subject
4. The system will display the list of students in the selected class/section
5. Mark each student as Present, Absent, Late, etc.
6. Add any remarks if needed
7. Click "Save" to record the attendance

Teacher's Subject Attendance

Teachers can record attendance for their subjects:

1. Log in with a teacher account
2. Navigate to My Classes > Attendance
3. Select the class, section, and subject
4. Choose the date and period
5. Mark attendance for the students
6. Click "Save" to record the attendance

Subject Attendance Reports

Generate detailed reports for subject-wise attendance:

• Subject-wise Attendance Summary: Overall attendance percentage for each subject
• Student-wise Subject Attendance: Individual student's attendance in each subject
• Low Attendance Alert: List of students with attendance below the threshold in specific subjects

The Employee Attendance feature allows you to record and track attendance for staff members:

Recording Staff Attendance

1. Navigate to Attendance > Employee Attendance
2. Select the department (or All Staff)
3. Choose the date for attendance
4. The system will display the list of staff members
5. Mark each staff member as:
   • Present (P)
   • Absent (A)
   • Late (L)
   • Half Day (H)
   • On Leave (O)
6. Add any remarks if needed
7. Click "Save" to record the attendance

Leave Management Integration

The Employee Attendance module integrates with the Leave Management system:

• Approved leaves are automatically reflected in the attendance records
• Different types of leaves (casual, sick, earned, etc.) are displayed with appropriate indicators
• Leave balances are updated based on attendance and leave records

Biometric Integration

For automated staff attendance recording:

1. Navigate to Settings > Biometric Settings
2. Configure the biometric device integration
3. Set up the synchronization schedule
4. Define the attendance rules:
   • Working Hours
   • Grace Period
   • Late Arrival Threshold
   • Early Departure Threshold
5. Click "Save" to apply the settings

Staff Attendance Reports

Generate detailed reports for staff attendance:

• Monthly Attendance Summary: Overall attendance for each staff member
• Department-wise Attendance: Attendance statistics by department
• Late Arrival Report: List of staff members with frequent late arrivals
• Overtime Report: Staff members who worked beyond regular hours
• Leave Utilization Report: Leave usage statistics for each staff member

The Attendance Reports feature provides comprehensive insights into attendance patterns:

Student Attendance Reports

• Daily Attendance Register: Day-wise attendance record for a class/section
• Monthly Attendance Summary: Month-wise attendance percentage for each student
• Student-wise Attendance Detail: Detailed attendance record for an individual student
• Class-wise Attendance Summary: Overall attendance percentage for each class
• Absent Students Report: List of absent students for a specific date
• Attendance Trend Analysis: Graphical representation of attendance patterns

Employee Attendance Reports

• Daily Attendance Register: Day-wise attendance record for all staff
• Monthly Attendance Summary: Month-wise attendance percentage for each staff member
• Staff-wise Attendance Detail: Detailed attendance record for an individual staff member
• Department-wise Attendance Summary: Overall attendance percentage for each department
• Late Arrival Report: List of staff members who arrived late
• Leave Utilization Report: Leave usage statistics for each staff member

Generating Reports

1. Navigate to Reports > Attendance Reports
2. Select the report type
3. Specify the parameters:
   • Date Range
   • Class/Section or Department
   • Individual Student/Staff (if applicable)
   • Subject (if applicable)
4. Click "Generate Report"
5. View the report on screen or export it in various formats:
   • PDF
   • Excel
   • CSV
   • Print

Scheduled Reports

Set up automatic report generation and distribution:

1. Navigate to Reports > Scheduled Reports
2. Click "Add New Schedule"
3. Select "Attendance Report" as the report type
4. Configure the report parameters
5. Set the schedule frequency:
   • Daily
   • Weekly
   • Monthly
6. Specify the recipients (email addresses)
7. Click "Save" to create the schedule